Privacy Policy

insuranceforgroup.com

Policy

Updated: August 2024

Insurance for Group Ltd is committed to protecting your personal data and handling it responsibly in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This Privacy Policy explains how we collect, use and protect personal data when you use insuranceforgroup.com or interact with the insurance services we provide.

1. Who We Are

insuranceforgroup.com is operated by Insurance for Ltd.

Insurance for Ltd acts as the data controller for personal data collected through this website and during the course of providing insurance services.

Company details:

Insurance for Ltd, RSM, Fifth Floor, Central Square, Wellington Street, Leeds LS1 4DL United Kingdom.

Registered in England No: 09879856

Email: info@insuranceforgroup.com

2. Personal Data We Collect

We may collect and process the following categories of personal data.

Identity and Contact Data

  • Name
  • Email address
  • Telephone number
  • Organisation name
  • Job title or role

Insurance Risk Information

Information required to obtain insurance quotations or arrange cover, which may include:

  • Travel destinations
  • Operational locations
  • Activities or work undertaken
  • Duration of travel or assignments
  • Risk exposure relevant to insurance underwriting

Claims Information

Where a claim is made we may collect:

  • Incident descriptions
  • Supporting documentation
  • Medical information where relevant
  • Witness statements or reports

Technical and Website Usage Data

When visiting our website we may collect:

  • IP address
  • Browser type and version
  • Device information
  • Pages visited and navigation behaviour
  • Website performance and analytics data

3. Special Category Data

Certain insurance services require the processing of special category personal data, particularly health or medical information.

This may occur where necessary to:

  • Arrange insurance cover
  • Assess underwriting risk
  • Process or support insurance claims

Where such information is processed we rely on lawful bases permitted under Article 9 of UK GDPR, including:

  • Explicit consent
  • Insurance purposes permitted under data protection law
  • Establishment, exercise or defence of legal claims

Special category data is processed only where necessary and appropriate safeguards are applied.

4. How We Use Personal Data

We may use personal data for the following purposes:

  • Responding to enquiries
  • Providing insurance quotations
  • Arranging insurance policies
  • Administering policies and renewals
  • Liaising with insurers and underwriters
  • Assisting with claims administration
  • Complying with regulatory obligations
  • Preventing fraud and financial crime
  • Improving website functionality and services

We process personal data under one or more of the following lawful bases.

Contract

Processing necessary to arrange or administer insurance policies.

Legitimate Interests

Processing necessary for our legitimate business interests, including:

  • Responding to enquiries
  • Improving services
  • Fraud detection and prevention

Insurance intermediaries must comply with legal and regulatory requirements including record keeping and regulatory reporting.

Where required, we will obtain your consent before processing certain types of personal data or sending marketing communications.

6. Sharing Personal Data

To provide insurance services we may share personal data with:

Insurance Underwriters

Insurance companies responsible for underwriting and issuing policies.

Claims Administrators

Organisations responsible for handling and managing claims.

Insurance Partners and Brokers

Where additional placement support is required.

Professional Advisers

Including legal advisers, auditors and compliance specialists.

Technology and Service Providers

Third parties providing hosting, CRM systems or operational software.

Regulatory Authorities

Where disclosure is required under applicable laws or regulations.

We only share information necessary to provide services or comply with legal obligations.

7. Fraud Prevention

Insurance providers may use personal data to detect and prevent fraud.

This may involve sharing information with fraud prevention agencies, insurers or relevant authorities.

Where fraud is suspected, personal data may be recorded and shared with appropriate organisations.

8. Sanctions Screening and Compliance Checks

Insurance services may require compliance checks to ensure adherence to international sanctions laws and regulations.

Personal data may be used to conduct screening against relevant sanctions lists maintained by authorities such as:

  • The UK Government
  • The United Nations
  • The European Union
  • Other international regulatory bodies

These checks help ensure compliance with applicable financial crime regulations.

9. Anti-Money Laundering Compliance

Where required by law we may conduct identity verification or anti-money laundering checks.

This may involve verifying information against trusted data sources or requesting additional documentation.

10. International Data Transfers

Insurance policies arranged through our services may involve travel or operations in multiple countries.

In some circumstances personal data may be processed outside the United Kingdom.

Where this occurs we ensure appropriate safeguards are in place in accordance with UK data protection law.

11. Data Retention

Insurance intermediaries are subject to regulatory record keeping requirements.

Personal data is typically retained for at least six years following the end of a business relationship or insurance policy.

In certain circumstances records may be retained longer where necessary to comply with legal or regulatory obligations.

12. Data Security

We take appropriate technical and organisational measures to protect personal data.

These measures are designed to prevent:

  • Unauthorised access
  • Loss or destruction
  • Unlawful processing

Access to personal data is restricted to authorised personnel and trusted service providers.

13. Your Data Protection Rights

Under UK data protection law you have the right to:

  • Access the personal data we hold about you
  • Request correction of inaccurate information
  • Request deletion of personal data where appropriate
  • Restrict processing in certain circumstances
  • Object to certain types of processing
  • Request transfer of your personal data to another provider

Requests can be made by contacting us.

14. Cookies and Website Tracking

Our website uses cookies and similar technologies to improve functionality and understand how visitors use the website.

Full details of the cookies used are available in our Cookie Policy.

15. Third-Party Websites

Our website may contain links to external websites.

We are not responsible for the privacy practices or content of third-party websites.

16. Complaints

If you have concerns about how your personal data has been handled, please contact us so we can investigate.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO).

Information Commissioner’s Office

https://ico.org.uk

17. Changes to This Policy

We may update this Privacy Policy from time to time.

Any changes will be published on this page together with the updated revision date.